Last Updated: January 1, 2025
1. Introduction
Welcome to the Privacy Policy of Tiranga Ride 2026 ("we," "us," or "our"). We are committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you register for our event.
2. Information We Collect
We collect the following information when you register for the event:
| Data Type | Purpose |
|---|---|
| Full Name | Identification, T-shirt printing, certificates |
| Phone Number (WhatsApp) | OTP verification, event updates, emergency contact |
| Email Address | Registration confirmation, receipts, event updates |
| Address | Regional statistics, emergency purposes |
| Date of Birth | Age verification, participant categorization |
| Gender | Event logistics, statistics |
| Blood Group | Emergency medical assistance |
| T-Shirt Size | Merchandise preparation |
| Emergency Contact | Emergency communication |
| Payment Information | Transaction processing (handled by payment gateway) |
3. How We Use Your Information
We use your personal information for the following purposes:
- Event Registration: To process and confirm your registration
- Communication: To send OTP, registration confirmation, event updates, and important announcements via WhatsApp and email
- Event Management: To prepare T-shirts, certificates, and manage check-in on event day
- Safety: To contact emergency contacts if needed and provide medical assistance
- Payment Processing: To process registration fees through secure payment gateways
- Legal Compliance: To comply with applicable laws and regulations
4. Information Sharing
We do not sell, rent, or trade your personal information to third parties. We may share your information only in the following circumstances:
- Payment Processors: Your payment information is shared with our payment gateway partners (PhonePe/CCAvenue) to process transactions securely
- Communication Services: We use WhatsApp Business API for sending OTPs and event updates
- Event Partners: Limited information may be shared with event sponsors for participant statistics (no personal identifiable information)
- Legal Requirements: When required by law or to protect our rights
- Emergency Services: Your emergency contact and medical information may be shared with medical personnel if required
5. Data Security
We implement appropriate security measures to protect your personal information:
- Secure HTTPS encryption for all data transmission
- Password-protected database access
- Limited access to personal data (only authorized personnel)
- Secure payment processing through PCI-DSS compliant gateways
- Regular security audits and updates
6. Data Retention
We retain your personal information for:
- Event Data: Up to 2 years after the event for record-keeping and future event invitations
- Payment Records: As required by financial regulations (typically 7 years)
- Communication Logs: Up to 1 year after the event
You may request deletion of your data after the event by contacting us (see Section 9).
7. Your Rights
You have the following rights regarding your personal data:
- Access: Request a copy of your personal information we hold
- Correction: Request correction of inaccurate information
- Deletion: Request deletion of your data (subject to legal requirements)
- Opt-out: Unsubscribe from promotional communications
- Portability: Request your data in a portable format
8. Cookies and Tracking
Our website may use:
- Session Cookies: Essential for website functionality and security (CSRF protection)
- No Third-Party Tracking: We do not use advertising cookies or third-party trackers
9. Contact Us
For any privacy-related questions, concerns, or requests, please contact us:
- Email: info@wheelsoffreedom.in
- Subject Line: Privacy Request - [Your Registration ID]
We will respond to your request within 30 days.
10. Children's Privacy
Participants under 18 years of age must have parental/guardian consent for registration. Parents/guardians are responsible for the accuracy of information provided for minors.
11. Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated "Last Updated" date. We encourage you to review this policy periodically.
12. Governing Law
This Privacy Policy is governed by the laws of India, including the Information Technology Act, 2000 and the Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011.
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